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Privacy Policy

Last Updated: 6/14/2025

1. Information We Collect

We collect the following personal information:

  • Email address: Used for account-related communication.
  • VATSIM CID: Used for displaying your membership in our roster.

2. How We Use Your Information

We use the collected information for the following purposes:

  • To maintain and display the roster (only your VATSIM CID will be visible).
  • To improve our services and enhance user experience.

3. Data Storage and Security

  • VATSIM CID: Displayed on the roster for the purpose of visibility to other members and in accordance with VATSIM Special Operations.
  • We ensure no sensitive personal information is included in public-facing areas.
  • We retain your data for as long as you maintain an active membership with US Navy Virtual. If you leave US Navy Virtual we will sensitive information unless we must retain it for legal or operational purposes.

4. Information Sharing

We do not sell or share your personal information with third parties. However, the following individuals or groups may have access to your information:

  • Administrators: For the purpose of managing and maintaining the system, administrators have access to user data, but only as necessary to carry out their duties.

5. Your Rights

Under GDPR, you have the right to:

  • Access: Request access to the personal information we hold about you.
  • Correction: Request the correction of inaccurate or incomplete data.
  • Deletion: Request the deletion of your account and associated data at any time.
  • Portability: Request a copy of your personal data.
  • Restriction: Request that we restrict processing of your personal data in certain circumstances.

To exercise these rights, please contact us via the methods listed below.

6. Cookies

Our website uses cookies to improve security and user experience. Cookies are small text files that are placed on your device when you visit our site. You can choose to accept or decline cookies through your browser settings. We may use cookies for:

  • Ensuring website security
  • Enhancing functionality for a better user experience

7. Changes to this Privacy Policy

We may update this privacy policy from time to time. Any changes will be communicated through an update on our website. We encourage you to review the privacy policy regularly.

8. Contact Us

If you have any questions or concerns about your personal data or our privacy practices, please contact us at:

admin@usnavyvirtual.org